Effective date: February 17, 2025
Last updated: February 17, 2025
This privacy policy of Nucleotica sp.z o.o., a company incorporated under the laws of the Republic of Poland, with its registered address at ALEJA JANA PAWŁA II, nr 43A, office 37B, Warsaw, 01-001, Poland, Tax ID (NIP) 5273125186, registration number (KRS) 0001120954 (doing business as Nucleotica) (“Company,” “we,” “us,” or “our“), describes how and why we might collect, store, use, and/or share (“process“) your information when you use our Website or otherwise interact with us, such as when you:
- Visit our Website at https://nucleotica.com , or any website of ours that links to this Privacy Policy.
- Contact us via email or any other applicable communication channels.
- Engage with us in other related ways ― including any sales, marketing, or events.
By using our Services, you agree to be bound by this Privacy Policy and consent to our processing of information as specified therein.
Definitions
For the purposes of this Privacy Policy:
Affiliate means an entity that controls, is controlled by or is under common control with a party, where "control" means ownership of 50% or more of the shares, equity interest or other securities entitled to vote for election of directors or other managing authority.
Company (referred to as either "the Company", "we", "us" or "our" in this Privacy Policy) means Nucleotica sp.z o.o., a company incorporated under the laws of the Republic of Poland, with its registered address at ALEJA JANA PAWŁA II, nr 43A, office 37B, Warsaw, 01-001, Poland, Tax ID (NIP) 5273125186, registration number (KRS) 0001120954.
Cookies are small files that are placed on your computer, mobile device or any other device by a website, containing the details of your browsing history on that website among its many uses.
Device means any device that can access the Website such as a computer, a cellphone or a digital tablet.
Personal Data means any information that relates to an identified or identifiable individual.
Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals engaged by the Company to facilitate the Website, to provide services on behalf of the Company, to perform services related to the Website or to assist the Company in analysing how the Website is used.
Website refers to nucleotica.com, accessible from https://nucleotica.com.
You means the individual accessing or using the Website, or the company, or other legal entity on behalf of which such individual is accessing or using the Website, as applicable.
Collecting and Using Your Personal Data
Types of Data Collected
Personal Data
We collect personal information that You voluntarily provide to us when You use our Website, express an interest in obtaining information about us or our products and services, or otherwise when you contact us.
Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Website. The Personal Data we collect includes the following:
- Email address;
- First name and last name;
- Phone number;
- The Company You represent (if applicable).
We do not process sensitive information.
Information automatically collected. We automatically collect certain information when you visit, use, or navigate the Website. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Website, and other technical information. This information is primarily needed to maintain the security and operation of our Website.
The information we collect automatically includes:
Log and Usage Data. Log and usage data is service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Website and which we record in log files. Depending on how you interact with us, this log data may include your IP address, device information, browser type, and settings and information about your activity on the Website (such as the date/time stamps associated with your usage, pages and files viewed, searches, and other actions you take such as which features you use), device event information (such as system activity, error reports (sometimes called “crash dumps”), and hardware settings).
Device Data. We collect device data such as information about your computer, phone, tablet, or other device you use to access the Website. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model, Internet service provider and/or mobile carrier, operating system, and system configuration information.
Location Data. We collect location data such as information about your device’s location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the Website. You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your location setting on your device. However, if you choose to opt out, you may not be able to use certain aspects of the Website.
Like many businesses, we also collect information through cookies and similar technologies. You can find out more about this in our Cookie Policy: https://nucleotica.com/cookie-policy.
Use of Your Personal Data
We only process Your Personal information when We have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfill our contractual obligations, to protect your rights, or to fulfill our legitimate business interests.
The General Data Protection Regulation (GDPR) 2016/679 requires us to explain the valid legal bases we rely on in order to process Your Personal Data.
As such, we may rely on the following legal bases to process your personal information:
Consent. We may process your information if you have given us permission (i.e., consent) to use Your Personal Data for a specific purpose. You can withdraw your consent at any time. We process the following data based on Your consent: email address; first name and last name; phone number; the Company You represent (if applicable).
Contractual necessity. We may process Your Personal Data which is necessary to fulfill our contractual obligations to You, including at Your request prior to entering into a contract with You.
Legitimate Interests. We may process Your Personal Data which is reasonably necessary to achieve our legitimate business interests and those interests do not outweigh Your interests and fundamental rights and freedoms. For example, we may process Your Personal Data for some of the purposes described in order to:
- Analyze how our Website is used so we can improve it;
- Diagnose problems and/or prevent fraudulent activities.
Legal Obligations. We may process Your information where it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights.
The Company may use Personal Data for the following purposes:
To maintain our Website, including to monitor the usage of our Website.
To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, regarding updates or informative communications related to the functionalities, products or contracted services (only when You have given your consent and provided Your contact details).
To manage Your requests: To attend and manage Your requests to us.
For business transfers: We may use Your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of a bankruptcy, liquidation, or similar proceeding, in which Personal Data held by us about our Website users is among the assets transferred.
In legal terms, We are generally the “data controller” under European data protection laws of the Personal Data described in this Privacy Policy, since we determine the means and/or purposes of the data processing we perform.
Sharing Your Personal Data
We cannot provide all services necessary for the successful operation of the Website by ourselves. We must, therefore, share collected data with third parties for the purposes of developing and maintaining our Website, conducting analysis and research and for measuring our performance. We also reserve the right to disclose Your data (including personally identifiable information) when We are legally required to do so, to disclose Your data in an anonymous and aggregated manner, meaning you could not be personally identified from it.
We may share Your personal information in the following situations:
- With our cloud service providers. We store information we collect from You on servers provided by our third-party cloud Service Providers such as Google Cloud Platform.
You may review Google Cloud Privacy Notice via this link: https://cloud.google.com/terms/cloud-privacy-notice.
- For business transfers: We may share or transfer Your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of our business to another company.
- With Affiliates: We may share Your information with our Affiliates, in which case we will require those Affiliates to honour this Privacy Policy. Affiliates include any subsidiaries, joint venture partners or other companies that we control or that are under common control with us.
All third-party Service Providers engaged by us act as data processors and process Your Personal Data solely based on our documented instructions and in compliance with applicable data protection laws.
Retention of Your Personal Data
We will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain Your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
We delete the information as soon as we do not need it for the purposes as described in this Privacy Policy and in any event no later than five (5) years after your interaction with us. When required by law, we will retain Your information for as long as we are legally obligated to do so.
Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.
Transfer of Your Personal Data
The information is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located.
Your Personal Data may be transferred to and processed in countries other than the country in which You are resident. These countries may have data protection laws that are different to the laws of Your country.
This means that when we collect Your Personal Data, we may process it in other countries. However, we ensure appropriate safeguards are in place so that Your Personal Data will remain protected in accordance with this Privacy Policy. These include implementing the European Commission’s Standard Contractual Clauses for transfers of Personal Data between us and third party Service Providers, which require us to protect Personal Data they process from the EEA in accordance with European Union data protection law. It also includes transferring Personal Data to third party Service Providers which are certified under the EU-US Privacy Shield.
We will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.
Your Privacy Rights
You have certain rights in connection with Your Personal Data and how we handle it. Some of these rights may be subject to some exceptions or limitations. You can exercise these rights at any time by sending us relevant requests to info@nucleotica.com.
Your rights include:
- Right to withdraw your consent in accordance with Art. 7 para. 3 GDPR (e.g. You can withdraw consent on Cookies collection in accordance with the Cookie Policy (https://nucleotica.com/cookie-policy).
- Right to access Your data in accordance with Art. 15 GDPR (e.g. you can contact us any time to request a copy of any information we keep about You).
- Right to correct Your data in accordance with Art. 16 GDPR (e.g. you can contact us if your email address or phone number has been changed and we should replace your old email address or phone number).
- Right to have Your data deleted in accordance with Art. 17 GDPR (e.g. You can contact us if You want us to delete certain data that we have stored about You)
- Right to restrict processing of Your Personal Data in accordance with Art. 18 GDPR (e.g. you can contact us if you want to restrict processing). You have the right, under certain circumstances, to restrict the processing of Your Data. In this case, we will not process Your Data for any purpose other than storing it.
- Right to take Your data with you in accordance with Art. 20 GDPR (e.g. You can contact us to receive Your data if you want to upload it to another service).
- Right to object how Your data is handled in accordance with Art. 21 GDPR. You have the right to object to the processing of Your Data if the processing is carried out on a legal basis other than consent. Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Company or for the purposes of the legitimate interests pursued by us, You may object to such processing by providing a ground related to Your particular situation to justify the objection. You must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn whether we are processing Personal Data for direct marketing purposes, You may refer to the relevant sections of this document or contact us at info@nucleotica.com.
- Right to send complaints to the supervisory authority in accordance with Art. 77 para. 1 GDPR (e.g. You can contact the data protection supervisory authority directly).
Security of Your Personal Data
The security of Your Personal Data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. Although we use commercially reasonable efforts to assure that Your information remains secure when maintained by us, please be aware that no security measures are perfect or impenetrable.
Children's Privacy
Our Website does not address anyone under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If You are a parent or guardian, and You are aware that Your child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from anyone under the age of 18 without verification of parental consent, we take steps to remove that information from our servers or our third party Service Providers’ servers.
Changes to this Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective on the date they are posted on this page.
Contact Us
If you have any questions about this Privacy Policy , You can contact us:
By email: info@nucleotica.com
If you have a concern or compliance regarding our treatment of your Personal Data you can contact the relevant data protection authority. You can find contact details of the data protection authority at https://edpb.europa.eu/about-edpb/board/members_en
For more information on which authority to contact, please email us here info@nucleotica.com.